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Transfer of Credits

Transfer of academic credit from other institutions is encouraged. Generally we only consider courses that the student have earned at least a C to be eligible for transfer. Also the content of the course being transferred should have a substantial likeliness to courses we offer.

Transfer of credit documentation, when requested, should be submitted to the Georgetown Wesleyan University of the Americas, Office of Admissions.

Non-Traditional Credits

Georgetown Wesleyan University of the Americas credits earned or validated through the methods listed below:

Credit for Prior Learning

Through our Program Assessment Process, PAP, you may earn credit for the college-level knowledge and skills you have gained from your education, national testing, or program examinations.

In addition, course work from a United States accredited or internationally recognized College, or military training and experience, may be eligible for transfer.

National Testing Examinations

Approved national testing programs such as the International Baccalaureate, College-Level Examination Program (CLEP), Defense Activity for Non-traditional Education Support (DANTES), may allow you to earn credit by examination for knowledge you may have gained through independent study, professional development, or non-credit audit courses.

American Council on Education (ACE)

Georgetown Wesleyan University of the Americas may grant credit for learning obtained through military training, college-level course work, corporate training programs, and business-related certificates that have been reviewed and recommended for credit by the ACE.

Course Challenge by Examination

Students with a cumulative grade point average of at least 3.0 may seek to earn credit for a course through examination. Permission to take an examination is granted by the Dean of the school in which the course is taught. The student will be charged the usual tuition rate for the course. In addition a $25 administration fee which must be paid in advance and is non-refundable.

In order to receive credit, the student must achieve a grade of "C" or above on the course challenge exam. If the student does not achieve a grade of "C" or above, no entry will be made on the permanent transcript record and no tuition will be charged.

Student services

Georgetown Wesleyan University of the Americas is an online school. As such we do not have a physical campus where students may gather to take classes. Our offices are there for administrative purposes. We do not have a job placement service.

However the school maintains a listing of jobs that potential employers have shared with us. We make no promises concerning these listings.

We do however provide comprehensive academic advisory services to our students. Students are assigned an academic advisor upon matriculation. Students are encouraged to work very closely with their academic advisor.

Student rights

Nondiscrimination On The Basis Of Disability

Georgetown Wesleyan University of the Americas does not discriminate on the basis of disability. This includes admission and retention of students and employment of faculty and staff (instructional and non-instructional employees).

Equal Opportunity/Affirmative Action Policy

Georgetown Wesleyan University of the Americas is committed to providing equal employment and educational opportunity to all persons without regard to race, color, religion, national or ethnic origin, age, gender, sexual orientation, transgender, disability, genetic predisposition or carrier status, alienate or citizenship, status as victim of domestic violence, or marital, military, or veteran status. It is a violation of this policy for any member of the school community to engage in discrimination or to retaliate against a member of the community for raising an allegation of discrimination, filing a complaint alleging discrimination, or for participating in any proceeding to determine whether discrimination has occurred.

Policy on plagiarism

Plagiarism is the presentation of someone else's ideas, words, or work product as one's own creation. A student who copies or paraphrases published or on-line material, or another person's research, without properly identifying the source(s) is committing plagiarism.

Plagiarism violates the ethical and academic standards of our school. Students will be held responsible for such violations, even when unintentional. To avoid unintended plagiarism, students should consult with their instructors about when and how to document their sources.

Grading system

Final Grades are given at the end of the course group, for each course. Grades assigned at the completion of a course are as follows:

Grade Definition Index

Grade

Points

Description

A

4.0

Indicates a superior level of achievement

B+

3.5

Indicates a very good level of achievement

B

3.0

Indicates a good level of achievement

C+

2.5

Indicates an above average level of achievement

C

2.0

Indicates an average level of achievement

D+

1.5

Indicates marginal level of achievement

D

1.0

Indicates marginal level of achievement

F

0.0

Indicates an unsatisfactory level of achievement

W

 

Withdrew from course. (Not used in GPA calculations) Withdrawal from class between 4th and 10th weeks; non Failure

AUD

 

Course not taken for credit or grade: "AUD" appears on Transcript

REP

 

Repeated Course

TR

 

Indicates that GWUA accepted the transferred credit from previous postsecondary education institution. TR grades are not used in GPA calculations.

Dean's Honor List

The Dean's Honor List is issued at the end of each course group. Those students who have earned at least 4 new credits with a cumulative grade point average of 3.5 or higher are recognized by placement on the Dean's List.

Appeal of grades

You may make a request to change a final earned grade issued by an instructor. Grades "A" through "U" are earned grades. Only the instructor who issued the grade can change it; however, you may also appeal to the Dean of Academic Affairs for consideration.

The deadline for appealing past grades is one year after the end of the term in which the grades were issued.

Repeating courses

Students should not repeat a course if a grade of C has been achieved, nor if transfer credit has been accepted for a course completed at another institution.

Satisfactory academic progress

In order for a student to graduate, they must receive at least a 2.0 cumulative GPA. If a student receives less than a C for a course attempted they will be given the opportunity to repeat the course.

If after a given course group, a student's whose cumulative GPA is less than a 2.0 will be placed on academic probation. A student may only remain on academic probation for one (1) course group, pending repeating the course(s) that caused the GPA to fall below 2.0. The student may also take additional courses that cause the cumulative GPA to rise at or above the 2.0 minimum.

A student may be dismissed for academic performance if the cumulative GPA remains below 2.0 for two (2) consecutive course group of courses attempted.

A student who is dismissed for academic performance, may be readmitted upon consultation with the Dean of the program and successfully repeating of the offending courses.

Student records policy

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Most notably, the student's right to inspect and review your educational records.

Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

All requests shall be granted or denied in writing within 45 days of receipt.

Withholding student records

A student who is financially delinquent or in default of any of their financial accounts at the School, will not be permitted to complete registration, or be issued a copy of their grades, a transcript, certificate or degree.

Grievances, student complaints

Georgetown Wesleyan University of the Americasmaintains an open door policy to all its students, faculty and staff. However should a dispute arise between a student and the administrative staff of the School, the student should first attempt to first resolve the matter locally with the administrator.

Should an impasse arise, the student may appeal an adverse decision directly to the Dean of the Program or the President of the School.

Should a dispute involve grades, the student should first attempt to resolve the matter the instructor. Grades may only be modified at the sole discretion of the instructor. However under extreme conditions the Dean of the Program may intervene.

Should a dispute arise involving a member of our faculty, the student may bring the matter directly to the attention of the Dean of the Program, who will investigate, rule and dispense of the issue accordingly.

Course cancellation policy

From time to time courses may be dropped by the School due to lack of interest, lack of student participation, unavailability of instructors, or for other reasons the School deems appropriate.

In the event that a course is canceled by the School, then the School at its option may announce a replacing course or none at all. However in no instance will the School cancel a course that is in progress and has active students enrolled.

Course availability policy

Also not all courses described in our catalog may be offered at all times. Courses are offered based upon student enrollment, instructor availability and other logistical events. The School reserves the right to cancel a course for the term, even after placing it on the schedule of courses for that term. However in no instance will the School cancel a course that is in progress and has active students enrolled.

Maximum time for completion

A student should endeavor to complete the Masters or Bachelors Degree programs within two years of matriculation. Exception to this rule may be examined on a case by case basis.

Christian Service

Students are required to complete at least 40 hours of volunteer ministry, missionary or counseling service. It is the responsibility of the student to secure these volunteer positions.

Upon completion of this requirement, the student must submit to the School written proof of completion.

Right to modify this document and associated policies

This document may be revised and procedures and policies may be added, modified or nullified by Georgetown Wesleyan University of the Americas, without the need for review or approval by the student.

International Students

Georgetown Wesleyan University of the Americas welcomes the international student.

Non-Degree Seeking Students

Georgetown Wesleyan University of the may enroll a limited number of students who wish to take selected courses for credit, but who do not wish to study for a career diploma. These students need not provide transcripts from previous institutions.

Leave of Absence

Students wishing to take a break from their studies may request a leave of absence (LOA).

  1. Students requesting a LOA must submit a written, signed notification to the Office of the Registrar.

  2. Withdrawing from the term: Students requesting a LOA after the term in which they are currently enrolled has started but before the term has ended, are considered to be "withdrawing from the term." The effective date of the LOA/term withdrawal is the date that the written notice is received in the Office of the Registrar. The effective date of LOA/term withdrawal will determine whether or not a student is entitled to a refund.

Withdrawal from the School

Students wishing to withdraw from the School must submit a written notification to the Office of the registrar. The effective date of the withdrawal is the date that the written notice is received in the Office of the Registrar. The effective date of withdrawal will determine whether or not a student is entitled to a refund (See refund policy and schedule.)

  1. A student well is determined to be withdrawn from the School if she/he has not been continuously enrolled. See Continuous Enrollment Policy.

  2. New students have until the end of the second week of their first enrollment period to give written notice of their intent to withdraw. An application fee will not be refunded.

Disclaimer of warranty

EXCEPT AS EXPRESSLY STATED IN THE STUDENT'S ENROLLMENT AGREEMENT AND OR THIS CATALOG, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR OTHERWISE, REGARDING OR RELATING TO ANY SERVICE OR PRODUCT FURNISHED BY THE SCHOOL TO THE STUDENT PURSUANT TO OR IN CONNECTION WITH THE STUDENT'S ENROLLMENT AGREEMENT OR THIS CATALOG. THE SCHOOL SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PURPOSE.

Limitation on liability

IN NO EVENT WILL THE SCHOOL BE LIABLE TO THE STUDENT OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, CONSEQUENTIAL OR PUNITIVE DAMAGES, REGARDLESS OF THE FORM OF ACTION (WHETHER IN CONTRACT, TORT OR OTHERWISE).

Refund Policy

Should a student's enrollment be terminated or cancelled for any reason, all refunds will be made according to the following refund schedule:

  1. Cancellation may be made in person, by electronic mail, by certified mail or by termination.

  2. All monies will be refunded if the school does not accept the applicant or if the student cancels within three (3 credits) business days after signing the enrollment agreement and making initial payment

  3. Cancellation after the third (3rd) business day, but before the first class will result in a refund of all monies paid, with the exception of the registration fee (not to exceed $150.00)

  4. Cancellation after class has began, but prior to 40% completion of the program, will result in a Pro Rata refund of 60% of tuition and registration fees. Since our courses are eight weeks in duration, the 40% completion mark occurs at the end of day 23.

  5. Cancellation after completing 40% of the program will result in no refund.

  6. Termination Date: When calculating the refund due to a student, the day we actually receive notification determines the termination date.

  7. Refunds will be made within 30 days of termination of the student's enrollment or receipt of a Cancellation Notice from the student.